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CANCELLATION/CHANGES & REFUND POLICY

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CANCELLATION OF REGISTRATION AND SOCIAL ARRANGEMENTS
Notice of cancellation should be sent in writing to Van Hauen Conferences, att. vanhauen@vanhauen.dk
Registered participants who are unable to attend the meeting will have their fees refunded per the following conditions: A refund of all fees paid, less a deduction of Euro 55.- administration fee, will be processed for all cancellations notified before 01 september 2021.
Cancellations received on or after 01 september 2021 are non-refundable

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CANCELLATION OF HOTEL ACCOMMODATION
Notice of cancellation should be sent in writing to Van Hauen Conferences, att. vanhauen@vanhauen.dk
Cancellation of hotel accommodation received before 01. september 2021 entitles you to a 100% refund, excluding deduction of a Euro 55.- administration fee.
A refund of the amount paid, less a fee corresponding to the first night's accommodation, will be processed for all cancellations notified between the 02. september 2021 - 01. oktober 2021. Cancellations received on or after 01. October 2021 are payable and non-refundable.

 
CANCELLATION OF EXHIBITION SPACE
Notice of cancellation should be sent in writing to Van Hauen Conferences, att. vanhauen@vanhauen.dk
Please note all space bookings are binding and no refunds will be made.

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CHANGES hotel accommodation and dinner.
ALL changes relating to hotel accommodation will be charged at the stated rate plus DKK 150 administration fee per change. Changes should be sent in writing to Van Hauen Conferences, att. vanhauen@vanhauen.dk and NOT to the hotel or any other party.
All other changes and additional extras will be charged at the stated rate plus Euro 20.- administration fee per change. Changes should be sent in writing to Van Hauen Conferences, att.vanhauen@vanhauen.dk and NOT to any other party. Name changes are only accepted when the original person and his/her substitute come from the same university, institute or company. Name changes are subject to Euro 50.- administration fee per change.

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LATE PAYMENTS
Late or outstanding payments, not remitted by the due date, will be subject to Euro 20.- reminder fee.
 

VAN HAUEN CONFERENCES 
Amaliegade 36, 2.
DK-1256 Copenhagen K
Denmark
E-mail: vanhauen@vanhauen.dk